Privacy Policy
BALL-CRAFT ACADEMY — PRIVACY POLICY FOR PARENTS & GUARDIANS
This privacy policy explains how Ball-Craft Academy collects, uses and protects the personal data of parents, guardians and children who use our services.
- Who We Are Ball-Craft Academy is a children's football coaching business based in Sidcup, Kent. We are registered as Ball-Craft Academy Limited. For any data-related queries contact us at enquiries@ballcraftacademy.co.uk.
- What Data We Collect We collect the following personal data during registration and booking:
- Parent/guardian name, email address, phone number and home address
- Child's name, date of birth, gender and medical information
- Emergency contact details
- Photo and video consent preferences
- Payment information (processed securely through our booking platform)
- Information about how you heard about us
- Why We Collect This Data We collect this data for the following purposes:
- To manage bookings and session attendance
- To ensure the safety and welfare of all children in our care
- To contact parents and guardians in the event of an emergency
- To communicate important information about sessions
- To comply with our safeguarding obligations under FA guidelines
- To process payments securely
- Legal Basis for Processing We process your personal data on the following legal grounds:
- Contractual necessity — to deliver the services you have booked
- Legal obligation — to meet our safeguarding and child protection duties
- Legitimate interests — to run our business safely and effectively
- Consent — for photography, video and marketing communications
- How We Use Your Data Your data is used only for the purposes listed above. We do not sell, rent or share your personal data with third parties for marketing purposes. Data may be shared with:
- ClassForKids, our booking platform provider, who process data on our behalf under their own privacy policy
- Emergency services or relevant authorities where required for child safety or legal compliance
- Photography & Video If you have given consent for your child to be photographed or filmed, images and videos may be used on our website, social media channels and marketing materials. You may withdraw this consent at any time by contacting us at enquiries@ballcraftacademy.co.uk. Withdrawal of consent does not affect any use of images made prior to the withdrawal.
- Data Retention We retain personal data for as long as your child is an active participant with Ball-Craft Academy and for up to 2 years after their last session. Financial records are retained for 7 years in accordance with HMRC requirements. You may request deletion of your data at any time subject to our legal obligations.
- Your Rights Under UK GDPR you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data
- Object to or restrict how we process your data
- Withdraw consent at any time where processing is based on consent
- Lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk
To exercise any of these rights please contact us at enquiries@ballcraftacademy.co.uk.
- Data Security We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or disclosure. Our booking platform ClassForKids is compliant with UK data protection law.
- Cookies Our website may use cookies to improve your browsing experience. You will be notified and asked for consent when you visit our website.
- Changes to This Policy We may update this privacy policy from time to time. Any changes will be communicated via email and updated on our website.
Last updated: May 2026